Once you've narrowed down your wedding-reception options to a few venues based on location, availability, and convenience for your out-of-town guests, you'll want to make an appointment to take a tour of each wedding hall. While on that tour, it is important for you to ask the right questions before making a final decision. Since the hall will set the stage for the entire evening, this is not a decision you want to rush. Below is a list of questions to ask the facility manager.
Do You Provide an Event Coordinator?
A great deal of facilities offer the services of a wedding planner or an event coordinator at no extra cost when space is booked within their hall. Couples who find organization is not their strong suit would greatly benefit from this service, as would any bride or groom who desires to have a contact person for their various vendors.
Do You Allow Off-Site Caterers?
Those who are on a strict budget may not want to have their reception in a wedding hall that only allows the use of their catering staff. On the other side, some couples prefer to book a wedding venue with an on-site caterer because that is one less vendor they need to search for.
Are There Any Limitations When It Comes to Decorating?
Every facility differs in their rules when it comes to decorating, and if you have an idea of what you'd like to do, you need to make sure the building manager will allow it. Some wedding halls will allow candles that are enclosed in glass while others strictly prohibit candles. Others allow the use of bubbles and birdseed while forbidding the use of confetti and glitter. A few other common no-nos include affixing decorations using nails, tape, or staples.
For How Many Hours Will We Have Use of the Wedding Hall?
A total of four to six hours is standard when it comes to renting a venue. However, the bride and groom will also want to know if any additional time is permitted. Perhaps you're also having your ceremony at the hall. In this case, you'll want to make sure you get an additional hour. Make sure to ask if there is a bridal suite and how early you are welcome to arrive to use it. Also, it is common for wedding halls to have a few picturesque outdoor first-look photo spots. Getting permission ahead of time to use the grounds for an hour or two is also advisable.
Are There Any Restrictions When It Comes to Liquor?
Check to see if the wedding hall you're interested in has any alcohol restrictions. Some ask you to obtain a permit, while others require the happy couple to hire a security officer for the duration of the event when liquor is served. Another popular restriction is that all alcohol must cease being served 30 to 60 minutes before the reception is scheduled to come to a close.